If you travelled by train for work purposes, please indicate the purpose of your journey and the names of the person/s and/or organisation/s you were visiting.
#INCURRED EXPENSES INVOICE MOVIE#
For more information on exchange rates (all countries), refer to the internet.ġ0. Cost for matters such as room service, movie rental, the use of the mini bar and not project -related activities are not reimbursed by the UvA.ġ1. If you need to settle an advance received prior to your trip, use the exchange rate of the date on which the cost were incurred the day of purchase/invoice. All forms claiming expenses incurred in foreign currencies must be supported – besides invoices – by bank statements or other documents which show the actual exchange rate (check this on the Internet) on the day of your purchase or on the invoice date. If you have made several trips, use a separate expenses claim form for each trip.ĩ. Now add all these documents to your expenses claim form in the Self-Service Tool.Ĩ. Complete the cover sheet (needless to say, the total sum entered here must correspond with the sum claimed in the Self-Service Tool), then print and scan it, along with your receipts. If your expenses claim consists of more than three receipts, kindly use a cover sheet to tie your claim together. On this cover sheet you should indicate the numbers of your receipts, as well as applicable dates and currencies, a description and an explanation, and (where applicable) a link to the project or conference website, etc.ħ. Expenses which were not included in the original budget estimate (or which were later added in a revised budget estimate) and which were not approved by your research institution or programme group will not be reimbursed.Ħ. This guideline applies to public and private funded research projects alike.ĥ. Remember that we are mainly funded with public money. Please note that these are quite significant amounts, which must be considered upper limits which cannot be exceeded under any circumstances. The costs of your accommodation, meals and daily local transport must not exceed the flat rates listed in the guideline (Dutch only). This is on condition that the costs remain within reasonable limits, depending on the country visited. Costs for daily expenses such as meals are only reimbursed if you submit the original receipts and if they are included in the approved budget. The UvA/FMG does not use standard daily allowances for visits abroad. Expenses will only be reimbursed if they remain within reasonable bounds, which may vary from country to country.Ĥ. Expenses incurred for daily necessities such as meals will only be reimbursed if you submit original receipts and if these expenditures were included in the approved budget estimate. The UvA/FMG does not work with standard per-diem rates for overseas trips.
#INCURRED EXPENSES INVOICE ZIP#
Please note that the portal will not allow you to upload ZIP files or documents whose size exceeds 20MB.ģ. We will notify you as soon as we know more about this. If the Belastingdienst approves the UvA/FMG procedure, this requirement will no longer have to be satisfied. Keep your original receipts and invoices for at least two years, this being the term required by the Belastingdienst (Dutch Tax and Customs Administration) at present. Assess your scans for legibility if a scan is illegible, your expense claim will not be accepted.Ģ. Submit an expenses claim form to the account of a project, WBS number or cost centre through the Self-Service Tool.
1.1 Complete a form on the self-service portal
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